Sharing dashboards lets you provide the insights you gain from Sumo with those you trust. You can share dashboards with other people in your organization or people outside your organization.
When you share a dashboard with other Sumo users, you select the access right—View, Edit, or Manage—those users will have to the dashboard. The access rights are described in the Available Permission Levels of the Share Content page. Sharing outside your organization is always view-only.
There’s another factor that affects a shared dashboard: the dashboard’s data access level, which governs what data appears in the dashboard when users with whom the dashboard was shared view it. A dashboard’s data access level determines whose role search filter is applied to it when shared, and hence what data will appear in the dashboard. For more information, see Set the Data Access Level for a Dashboard.
This page has instructions for sharing a dashboard with users within your org. For information about sharing a dashboard with users external to your org, see Share a Dashboard Outside Your Org.
Dashboard sharing UI
The screenshot below shows the dashboard sharing UI, with the sections expanded.
- Share with specific users and roles. This is where you select the users or roles with whom you wish to share the dashboard.
- See who has access. Lists the users and roles with whom the dashboard is already shared.
- Shareable URL. Shows the URL for the shared dashboard, options for sharing the dashboard with the currently selected time range and filter settings, and options for sharing the dashboard with users outside your organization.
Plan access rights: View, Edit, or Manage
When you share a dashboard with other Sumo users, you select the access right—View, Edit, or Manage—those users will have to the dashboard.
You can grant the same access right to everyone with whom you share the dashboard. Or, you can give some users View access, other users Edit access, and still other users Manage access.
If you are going to grant different access rights to different users, be prepared with lists of users and the access level you want to grant to each.
Share a dashboard within your organization
- In the left navigation pane, right-click the dashboard you want to share, and click Share in the context menu.
- The Share Dashboard dialog appears.
- Click the "Share with specific users and roles" field in the Share with specific users and roles area. A drop-down appears, listing your Org, and all the users and roles in the Org.
- If you want to share the dashboard with all users in your org, select Your Entire Organization. If you choose this option, note that all users in the org will have the access level you choose in step c, below.
- Otherwise, select the individual roles and/or users with whom you want to share the dashboard.
- In the Access area, select the level of access you want to grant—Edit, View, or Manage—from the drop-down list. As desired, select an advanced access option. For information about access levels and advanced access options, see the Available Permission Levels section of the Share Content page.
- If you want to share the dashboard with another set of users, but with different access permissions, click Add users with another access level and repeat the previous sub-steps, starting with b.
- Click Shareable URL to expand that section of the page.
- If you want viewers to see the dashboard with the currently selected filters, toggle the Share with filter values option.
- If you want viewers to see the dashboard with the currently selected time range, toggle the Share with dashboard time range option.
- If you want to share the dashboard outside your org, see Share a Dashboard Outside Your Org.
- When you are done adding users or roles, click Share. Unless you unchecked Notify recipients by email, users with whom you shared the dashboard will be notified by email.