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Workday

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Workday is a cloud-based ERP system that manages the business processes and allows organizations to use a system integrated application. Workday is a coherent cloud ERP system for financial analysis, analytical solutions, HCM suites, and better business processes.

The Sumo Logic app for Workday provides insights into authentication activity, user activity, and administrator activity. The pre-configured dashboards help identify events that identify compliance and incident reporting, common security events, and real-time analysis of suspicious activities.

Log types​

The Sumo Logic app for Workday collects all logs in JSON format. It uses the following two types of logs:

  • SignOn Logs
  • Activity Logs

Sample log messages​

Workday app logs are all in JSON format. The Workday app uses two types of logs and this section provides examples of the log types.

SignOn Logs
{
	"Request_Originator":"UI",
	"Session_End":"2020-02-16T00:07:52-08:00",
	"Signon":"wd-environments / Workday Production Automation: 2020 02 16 00 07 52 329 -0800",
	"Device_is_Trusted":"0",
	"Password_Changed":"0",
	"Session_Start":"2020-03-19T00:07:52-08:00",
	"Invalid_Credentials":"0",
	"Workday_Account":"wd-environments / Workday Production Automation",
	"Is_Device_Managed":"0",
	"Required_Multi-Factor":"0",
	"Failed_Signon":"0",
	"Session_IP_Address":"127.0.0.1",
	"Account_Locked__Disabled_or_Expired":"0",
	"Authentication_Type_for_Signon":"User Name Password",
	"Session_ID":"863734",
  "tenant_name":"SumoLogic"
}
Activity Logs
{
	"activityAction":"READ",
	"systemAccount":"wd-environments",
	"requestTime":"2020-03-26T07:12:07.006Z",
	"taskDisplayName":"Workday System Status",
	"taskId":"dc3e4ee2446c11de98360015c5e6daf6",
	"sessionId":"d245fc",
	"ipAddress":"127.0.0.1",
  "tenant_name":"SumoLogic"
}

Sample queries​

The query sample provided in this section is from the Failed Login Reasons panel of the Workday - Login Activity dashboard.

Parameters

  • Failed_Signon:*
  • Authentication_Failure_Message:*
Query String
_sourceCategory=workday_logs and _sourceName=signonlogs
| json auto
| where Failed_Signon=1
| count by Authentication_Failure_Message
| if (isBlank(Authentication_Failure_Message), "Unknown", Authentication_Failure_Message) as Authentication_Failure_Message
| sort by _count

Before You Deploy​

Sumo Logic collects data from the User Activity and Signon Activity Reports via the Workday APIs. Once data collection is set up, the data in the Sumo Logic platform is analyzed via the Workday app in the Sumo Logic App catalog.

User activity data is collected through the Workday Activity Logs API. To ensure that no sensitive information is being sent to Sumo Logic via this report, please run the “User Activity” Report and check the columns (specifically the Target column). If the data contains sensitive info, you can enable data masking for the security group created in the steps outlined below by following the instructions in this Workday doc.

Collection configuration and app installation​

Depending on the set up collection method, you can configure and install the app in three ways:

  • Create a new collector and install the app. Create a new Sumo Logic Cloud-to-Cloud (C2C) source under a new Sumo Logic Collector and later install the app; Or
  • Use an existing collector and install the app. Create a new Sumo Logic Cloud-to-Cloud (C2C) source under an existing Sumo Logic Collector and later install the app; Or
  • Use existing source and install the app. Use your existing configured Sumo Logic Cloud-to-Cloud (C2C) source and install the app.
info

Use the Cloud-to-Cloud Integration for Workday to create the source and use the same source category while installing the app. By following these steps, you can ensure that your Workday app is properly integrated and configured to collect and analyze your Workday data.

Create a new collector and install the app​

To set up collection and install the app, do the following:

  1. Select App Catalog.
  2. In the 🔎 Search Apps field, run a search for your desired app, then select it.
  3. Click Install App.
    note

    Sometimes this button says Add Integration.

  4. In the Set Up Collection section of your respective app, select Create a new Collector.
    1. Collector Name. Enter a Name to display for the Source in the Sumo Logic web application. The description is optional.
    2. Timezone. Set the default time zone when it is not extracted from the log timestamp. Time zone settings on Sources override a Collector time zone setting.
    3. (Optional) Metadata. Click the +Add Metadata link to add custom log Metadata Fields. Define the fields you want to associate, each metadata field needs a name (key) and value.
      • green check circle.png A green circle with a check mark is shown when the field exists and is enabled in the Fields table schema.
      • orange exclamation point.png An orange triangle with an exclamation point is shown when the field doesn't exist, or is disabled, in the Fields table schema. In this case, an option to automatically add or enable the nonexistent fields to the Fields table schema is provided. If a field is sent to Sumo that does not exist in the Fields schema or is disabled it is ignored, known as dropped.
    4. Click Next.
  5. Use the new Cloud-to-Cloud Integration to configure the source.
  6. In the Configure section of your respective app, complete the following fields.
    1. Key. Select either of these options for the data source.
      • Choose Source Category and select a source category from the list for Default Value.
      • Choose Custom, and enter a custom metadata field. Insert its value in Default Value.
  7. Click Next. You will be redirected to the Preview & Done section.

Post-installation

Once your app is installed, it will appear in your Installed Apps folder, and dashboard panels will start to fill automatically.

Each panel slowly fills with data matching the time range query and received since the panel was created. Results will not immediately be available, but will update with full graphs and charts over time.

Use an existing collector and install the app​

To setup source in the existing collector and install the app, do the following:

  1. Select App Catalog.
  2. In the 🔎 Search Apps field, run a search for your desired app, then select it.
  3. Click Install App.
    note

    Sometimes this button says Add Integration.

  4. In the Set Up Collection section of your respective app, select Use an existing Collector.
  5. From the Select Collector dropdown, select the collector that you want to setup your source with and click Next.
  6. Use the new Cloud-to-Cloud Integration to configure the source.
  7. In the Configure section of your respective app, complete the following fields.
    1. Key. Select either of these options for the data source.
      • Choose Source Category and select a source category from the list for Default Value.
      • Choose Custom, and enter a custom metadata field. Insert its value in Default Value.
  8. Click Next. You will be redirected to the Preview & Done section.

Post-installation

Once your app is installed, it will appear in your Installed Apps folder, and dashboard panels will start to fill automatically.

Each panel slowly fills with data matching the time range query and received since the panel was created. Results will not immediately be available, but will update with full graphs and charts over time.

Use an existing source and install the app​

To skip collection and only install the app, do the following:

  1. Select App Catalog.
  2. In the 🔎 Search Apps field, run a search for your desired app, then select it.
  3. Click Install App.
    note

    Sometimes this button says Add Integration.

  4. In the Set Up Collection section of your respective app, select Skip this step and use existing source and click Next.
  5. In the Configure section of your respective app, complete the following fields.
    1. Key. Select either of these options for the data source.
      • Choose Source Category and select a source category from the list for Default Value.
      • Choose Custom, and enter a custom metadata field. Insert its value in Default Value.
  6. Click Next. You will be redirected to the Preview & Done section.

Post-installation

Once your app is installed, it will appear in your Installed Apps folder, and dashboard panels will start to fill automatically.

Each panel slowly fills with data matching the time range query and received since the panel was created. Results will not immediately be available, but will update with full graphs and charts over time.

Viewing the Workday dashboards​

All dashboards have a set of filters that you can apply to the entire dashboard. Use these filters to drill down and examine the data to a granular level.

  • You can change the time range for a dashboard or panel by selecting a predefined interval from a drop-down list, choosing a recently used time range, or specifying custom dates and times. Learn more.
  • You can use template variables to drill down and examine the data on a granular level. For more information, see Filtering Dashboards with Template Variables.
  • Most Next-Gen apps allow you to provide the scope at the installation time and are comprised of a key (_sourceCategory by default) and a default value for this key. Based on your input, the app dashboards will be parameterized with a dashboard variable, allowing you to change the dataset queried by all panels. This eliminates the need to create multiple copies of the same dashboard with different queries.

Overview​

The Workday - Overview dashboard provides an at-a-glance view of the security posture of your Workday instance. Panel identify login activity, user activity, and activity from untrusted devices or users with failed logins. It also helps you in monitoring failed logins by devices and the recent activities from untrusted devices.

Use this dashboard to:

  • To quickly identify anomalous increases in total and failed logins.
  • Monitor recent user activities from untrusted devices and users with multiple failed login attempt to determine the extent of a potential breach.
  • Quickly identify if users are logging in from expected locations and using supported devices.
workday dashboards

Login Activity​

The Workday - Login Activity dashboard provides detailed insights into login summary, trends, and malicious activities. Panel also displays recent login activity and details of devices and browsers used to login to the Workday portal.

Use this dashboard to:

  • Identify login requests received from malicious remote IPs and untrusted devices.
  • Quickly identify if users are logging in from expected locations and using devices supported by your IT teams.
  • Get insight into trends around login events to determine the times of day your Workday instance is being used the most.
  • Quickly identify if there are an unusually high number of failed logins.
workday dashboards

User Activity​

The Workday - User Activity dashboard provides detailed insight into all user activity and potential suspicious activities in your Workday instance.

Use this dashboard to:

  • Monitor if Workday tasks executed by users are according to expectations.
  • Get insights into CRUD(Create/Read/Update/Delete) and download activity Quickly identify if login and user activity are originating from known malicious IP addresses.
workday dashboards

System User Activity​

The Workday - System User Activity dashboard monitors the system user activities. Panels also identify all configuration changes related to domain security, business processes, security groups, and API client modules.

Use this dashboard to:

  • Identify if key configuration changes are in line with expectations.
  • Identify changes related to permission and role assignments.
workday dashboards

API Activity​

The Workday - API Activity dashboard gives you insight into all analytics for REST API calls and web service related authentications and monitors access attempts from known malicious IP addresses.

workday dashboards

API activity dashboard populates if there is any API activity happening on in their tenant, may be there isn't any workday rest apis (not SOAP) they are using. They can verify this by going to the User Activity report in their workday tenant and running the report with following filters

Task contains api/ and System Account not equal to SumoLogic_ISU.

Use this dashboard to:

  • Monitor API related read, write, and other activities to ensure they match the expectations.
  • Quickly identify any API requests originating from malicious IP addresses.
  • Identify if API requests are being received from devices not supported by your IT teams.
workday dashboards

Upgrade/Downgrade the Workday app (Optional)​

To update the app, do the following:

  1. Select App Catalog.
  2. In the Search Apps field, search for and then select your app.
    Optionally, you can identify apps that can be upgraded in the Upgrade available section.
  3. To upgrade the app, select Upgrade from the Manage dropdown.
    1. If the upgrade does not have any configuration or property changes, you will be redirected to the Preview & Done section.
    2. If the upgrade has any configuration or property changes, you will be redirected to Setup Data page.
      1. In the Configure section of your respective app, complete the following fields.
        • Key. Select either of these options for the data source.
          • Choose Source Category and select a source category from the list for Default Value.
          • Choose Custom and enter a custom metadata field. Insert its value in Default Value.
      2. Click Next. You will be redirected to the Preview & Done section.

Post-update

Your upgraded app will be installed in the Installed Apps folder, and dashboard panels will start to fill automatically.

note

See our Release Notes changelog for new updates in the app.

To revert the app to a previous version, do the following:

  1. Select App Catalog.
  2. In the Search Apps field, search for and then select your app.
  3. To version down the app, select Revert to < previous version of your app > from the Manage dropdown.

Uninstalling the Workday app (Optional)​

To uninstall the app, do the following:

  1. Select App Catalog.
  2. In the 🔎 Search Apps field, run a search for your desired app, then select it.
  3. Click Uninstall.
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